Mobility's Payroll & Personnel Administration Manager tells us about his role, which goes far beyond simply coordinating the payroll. Within an ever-changing regulatory environment, he provides support for managers in their commercial growth abroad and in the management of their teams.
What is your background?
After obtaining a technical diploma (DUT) in business management, specialising in Human Resources, I started work in the payroll department of a free press group. With 15,000 salaries to pay every month, I was able to learn all about this field and its technical complexity. I then joined an SME as the HR department manager. I oversaw the payroll, personnel administration and training. After several roles in the industrial sector, I joined Mobility in September 2015.
What does your job entail?
My role comprises a number of aspects. The first, of course, is managing the payroll, taking into account all of the complexities inherent to the collective agreement for the public works sector and to a mobile workforce.
But, in addition to salaries, my team and I are also responsible for personnel administration, which encompasses all of the legal aspects of employing a member of staff, from their recruitment to their departure from the company, as well as day-to-day support. This includes drafting company agreements on aspects such as healthcare and welfare insurance, internal regulations, working time agreements, etc.
Furthermore, as Mobility has a strong international presence, I help the BUs to ensure that the secondment of personnel on international projects, such as to Switzerland, Belgium, Luxembourg and Canada, is carried out in a compliant manner. This means brushing up on the applicable regulations ahead of time, and ensuring that the necessary work permits are obtained once the project is launched. In Switzerland, we have had up to 40 staff working on secondment with local permits. On average, between 10 and 15% of Mobility's staff work on secondment.
For the Vinci Energies Group and Vinci, I consolidate the employment audit management charts and I use employment data to perform specific analyses. The aim is to highlight any anomalies or inconsistencies in the company's employment procedures.
Lastly, I assist top management with economic decisions to be made with regard to staff and payroll management.
Can you explain the sort of support that you provide to managers?
This is a central part of the role, as we do not deal only with pay! Our department is pivotal in many aspects and my role is to help managers find the best solution based on regulations and the operational requirements of our projects.
I consider my job well done when managers systematically come to see me before responding to a call for tenders so as to consider the employment consequences and take this into account in their response. When they anticipate these aspects, it means that they have understood the added value that our department brings to the business. I'd rather that managers see us as a facilitator, rather than a thorn in their side!
What are the particularities of your role?
We work in an ever-changing legal environment. Employment regulations are never static (take the recent implementation of pay-as-you-earn tax in France, for example) and this uncertainty generates risks. We have to monitor changes in employment regulations very closely so as to ensure that we apply changes in a timely manner. This requires great agility!
We are fortunate to work within a major group that ensures that these topics are monitored constantly.
What issues are you currently working on?
One major area of focus at the moment is the move to go paperless.
We work in a field and a culture where everything is kept: we are being buried under our archives! There are two factors in our plans to change this culture.
Firstly, the Vinci Energies Group has a dedicated tool to create paperless personnel files that are kept in secure data vaults. This change has been well received by staff.
And secondly, working methods are changing: working in a fixed location is becoming less and less the norm. Staff are often on the move, and a structured and organised move to a paperless system offers a real solution.
What do you enjoy most about your job?
It is a fast-paced role that calls for a lot of discipline, both with regard to myself and others. This plays to my strengths.
I enjoy the advisory aspect, seeking solutions for managers so as to facilitate commercial growth.
It is a constantly changing role that encompasses many different activities, which can range from a highly specific technical subject to a much more macro overview of a situation.